Sample Agreement
Rental Agreement
The Gathering Place Policies, Rules and Liabilities
Payment, Deposits and Refunds:
50% of your total package cost is due at time of booking. This is non refundable.
Balance must be paid 30 days prior to the event, and is nonrefundable.
A credit card must be retained at time of check in for any damages or incidentals that may occur.
General Facility and Grounds;
No hooks, nails or screws in the walls of barn/house without permission of the venue staff.
Please do not allow children or guests to walk in flower beds, pick flowers, throw rocks, harass wildlife, or climb trees, fence or deck railing.
Please be respectful of property, neighbors, and other guests.
Children must be supervised at all times.
Smoking is prohibited in the barn, house and on the deck.
Cigarette butts must be kept off the ground and in designated ash cans.
Client is responsible for providing and disposing of ash cans for their guests.
Pets by approval and permission of the Gathering Place ONLY. Pets may NOT be in the house or barn.
Do not use tinfoil in the convection ovens.
Staff;
The Gathering Place staff reserves the right to be onsite during your event.
Check in and Out Times;
Client is responsible for set up, tear down, and clean up within the paid for time allotment. This includes outside rentals and vendors.
Extra time can be reserved in advance, for an additional fee.
Unapproved late check out will be charged $75 hour for the first two hours. Anything after two hours will be charged for an extra day.
Overnight Guests;
Guest House limited to 12 overnight guests.
Up to 3 RV’s permitted with overnight packages.
Tent camping on the property is prohibited.
Vendors;
Contact information for all proposed vendors, must be submitted to The Gathering Place in advance.
Drop off and pick up for outside rentals must be approved by The Gathering Place.
Vendors must pick up their items at the conclusion of your event unless they have made other arrangements with us directly.
The Gathering Place will not be responsible for any items left behind.
Storage fee of $1000 day will be charged for anything brought early or left late, without prior permission, including outside rentals, including tents, dance floor, tables, chairs, etc.
Parking;
Client must assign or provide two parking attendants for the day of event. (This can be family/friends)
All vehicles must park in the designated, gravel areas only.
There is absolutely no parking on the grass.
The Gathering Place will not be held responsible for any theft or damages to vehicles.
Overnight RVs by approval only.
Parking areas are adequate for up to 65 guests, or about 60 cars parked carefully. If you are expecting more than that, you will need to make additional arrangements for parking.
Please do not allow children to hang out or play in parking areas.
Outside Music;
Bands, DJ’s and other loud outside noise must be done by 10 pm, as per valley noise ordinance. This does not apply to the in-house system in the barn.
The Gathering Place has final control over music volume during the event, for the enjoyment of guests and the respect of adjoining property owners.
Subwoofers PROHIBITED.
Valley Ordinance sound restrictions apply.
Clean Up;
All trash must be contained in enclosed bags and placed in outside dumpster.
Boxes must be broken down before being put in dumpster.
Client must provide all of their own trash bags.
All decorations must be removed.
All left over food must be removed or disposed of, and dishes put in dishwasher.
House furniture may not be taken outside, or into the barn without permission of The Gathering Place staff.
If furniture is moved, it must be returned to its original location.
Barn tables and chairs must be wiped down and put away.
Outdoor grills must be left clean.
An extra cleaning fee of $35 hour will be charged for cleaning the grills, picking up trash and cigarette butts, putting away tables and chairs, disposing of food and decorations, and for any other excessive mess left behind in the house, barn or on the grounds.
Alcohol;
Licensed TAPS server required.
Underage drinking will not be tolerated.
Drunken, disorderly, and violent behavior will not be tolerated, and may result in eviction from the property.
The Gathering Place staff will not hesitate to report any illegal or disorderly behavior.
Fire Pit;
Any and all accelerants are strictly forbidden.
Client must observe any fire bans, as well as provide a sober fire attendant. (family/friend)
Fire must never be left unattended.
Fire must be completely out when finished.
No unsupervised children at the firepit.
Use designated fire pit only. No other fires may be started anywhere else on the property.
Illegal Substance and Behavior;
The Gathering place will not tolerate any disorderly or illegal behavior including but not limited to the use of illegal drugs, underage drinking, or driving under the influence. The Gathering Place will not be held liable for any of these behaviors and reserves the right to call law enforcement at the expense of the client.
For your Safety;
Please be aware that though there is a fence on the property, the bluff is still a steep, dangerous, accessible fall.
Do not let children climb or crawl under the fence.
Please be aware that the glass on the fireplace gets very hot when in use.
Do not allow children to play in parking areas.
Fire extinguishers and first aid kits can be found in the kitchen.
If you notice any unsafe behavior or conditions please alert venue staff immediately.
Non Liability;
One day/event liability insurance coverage, including host liquor liability of $1000,000, combined single limit for bodily harm and property damage will be required. The Gathering Place must be listed as additional insured. Proof of insurance must be submitted 30 days prior to day of event. We suggest; Wedsafe.com or Wedsure.com
The user herein indemnifies and holds harmless The Gathering Place and its members and staff from suit, actions, damages, liabilities, and expenses, in connection with personal injury, illness, property damage resulting from the use of The Gathering Place property. Any performance required under the Contract is conditioned on The Gathering Place’s ability to perform its obligations. The Gathering Place shall not be liable for any damages to the guests in the event caused beyond its control which interferes with such performance. The performance by either the guests or The Gathering Place is subject to Acts of God, war, government regulation, disaster, strikes, civil disorder, curtailment of transportation or other emergencies making it inadvisable, illegal or impossible to perform.
We reserve the right to refuse service for any reason.
Covid Clause; All deposits paid are nonrefundable. In the case of a mandated closure or limited gatherings, you will be given the option to reschedule to another date or downsize your package.
Failure to comply with The Gathering Places policies, rules and liabilities may result in the loss of your security deposit or in extreme cases, immediate eviction from the property without refund.